About us
Vantify are leading the way in revolutionising integrated compliance software, services and intelligence solutions. With a mission to help clients enhance visibility, increase productivity and reduce risk, we take pride in being the go-to partner for businesses navigating the complexities of regulatory landscapes & facilities management.
Our dedicated team of professionals combine deep industry knowledge with cutting-edge tools, ensuring that our clients receive tailored support to meet and exceed compliance standards.
Join us in crafting a future where compliance is more than just a necessity; it's the bedrock of sustainable and flourishing businesses. Vantify are not just your safety partner but also your pathway to success.
About the role
We’re looking for a meticulously organised People and Talent Specialist to join our People Operations team. You’ll be responsible for the accurate management and integrity of all our people data and files, ensuring it is organised and secure. You’ll design and maintain efficient, user-friendly back-office processes that remove friction for both colleagues and managers, streamlining workflows across the employee lifecycle. By proactively anticipating needs, resolving data issues, and optimising systems, you’ll ensure employment information is never a burden—allowing colleagues to focus on their work while having seamless access to the tools and information they need to succeed.
You’ll work closely with our Talent Advisor, making sure candidates are kept well-informed throughout their interview process and new joiners are set up for success with a great onboarding experience. You’ll be a key part of our small and creative team, taking the opportunity to contribute to wider team initiatives and projects.
This is an ideal opportunity for someone wanting to develop their career as a HR generalist in a small people-focussed team. The ideal candidate for this role will already have some exposure to working in a HR or People Operations team and have a good understanding of drafting and maintaining employment paperwork including employment contracts.
What you’ll be getting up to
- Management of our People systems (including HRIS, expenses and Learning & Development)
- Management of People files ensuring our data is always compliant, accurate and up-to-date
- Preparation, distribution and organisation of all employee documents including employment contracts, contract amendments and personal information
- Assist with the recruitment process by posting job openings, scheduling interviews, and conducting reference checks, for some of our more junior roles, you’ll assist with conducting phone screening calls
- Coordinate our onboarding and induction process to ensure future employees have everything they need to effectively start their new role
- Assist with employee relations matters, including notetaking during formal meetings, and investigation preparation
- Administration and organisation of our benefits package
- Assist with the co-ordination of employee training and development initiatives, including scheduling training sessions, tracking attendance, and evaluating training effectiveness
- Arranging gifts for special work occasions such as work anniversaries and new baby gifts
- Co-ordinating social events including travel and accommodation for our annual conference
- Co-ordinate and conduct feedback sessions with our employees including check-ins with our new joiners and exit interviews
- Becoming an expert in our core values to help us hire to them and therefore uphold and enhance our culture
What we're looking for
The ideal candidate for this role will demonstrate behaviours that reflect our core values. Our colleagues are approachable and optimistic, focusing on solutions. We listen to understand client needs, delivering expert guidance and a high-quality service. We foster collaboration by sharing knowledge openly and supporting others to thrive by sharing well-considered feedback. We continuously strive for improvement by being open to challenge, being curious and focusing on innovation.
In order to excel in this role you need…
- Experience with the fundamentals of HR and the employee lifecycle, you may have your CIPD Level 3 or prior experience of working in a HR or People Team
- To be tech-savvy – you have prior experience working with a HRIS
- To be super organised – you can identify what is urgent and important, managing your time well
- A keen eye for detail – you understand the importance of producing and maintaining accurate documentation
- To be creative – you’re comfortable making suggestions and recommendations on how we can operate more efficiently
- To be action-oriented – you thrive in an environment where there’s always plenty to do, we’re a small team with nearly 350 employees, and as this is a remote role, you’ll need to be comfortable working independently and staying motivated
- A good working knowledge of the Microsoft suite (Word, Excel, PowerPoint)
Why join us?
We put people first—whether it’s our customers or our colleagues. When you join us, you’ll be part of a supportive team that values collaboration, innovation, and professional growth. We’ll give you the tools and opportunities to succeed, while ensuring you feel valued every step of the way.
Our benefits
We aim to support our colleagues both professionally and personally. Here’s a snapshot of what we offer:
- Salary: £28,000 - £30,000 per annum
- Location: Remote with occasional travel to our Bromsgrove and St Ives (Cambridgeshire) offices
- Working Pattern: 37.5 hours per week from 9am – 5:30pm across Monday to Friday
- Annual Leave: 25 days holiday in addition to usual bank holidays.
- Wellbeing – Health cash plan, company sick pay scheme, gym discounts, cycle to work scheme, mental health first aiders and an enhanced employee assistance programme
- Financial – Salary sacrifice pension scheme and exclusive shopping discounts through MyVantify our benefits platform
- Family – We enhance statutory entitlements for family leave policies, you'll be covered by our group life insurance for 3 x your annual salary and we offer a one-off 2 week period of paid leave for a life event when you complete 5 years of service
- Community – Volunteer days, regular opportunities to support our charity partner – Mind, and religious holiday swaps
- Social – We host an annual conference to get the whole business together as well as our team of Social Champions who arrange regular events for inside and outside of work
- Development – We’ll cover the cost of a professional membership fee, support your personal and professional development and provide you with access to our online learning library
