Job Title: Personal Assistant (PA) to Directors
Location: Welwyn Garden City
Hours: Full-time, Monday to Friday, 8:30am - 5:30pm
Salary: £27,000 - £30,000 per annum
Role Overview
We are seeking an organised, proactive, and professional Personal Assistant to provide high-level support to two Directors within a fast-paced business based in Welwyn Garden City.
This is a varied and hands-on role requiring excellent diary management, strong organisational skills, and the ability to manage multiple priorities. The successful candidate will also support office recruitment activities, oversee apprentices, and ensure the smooth day-to-day running of the office.
Key Responsibilities
Director Support
·Provide full PA support to two Directors
·Manage complex diaries, prioritising and scheduling meetings effectively
·Coordinate and book meetings, appointments, and events
·Act as first point of contact for internal and external enquiries
·Prepares correspondence, documents, and reports as required
Office Administration
·Manage general office administration and ensure efficient daily operations
·Handle incoming calls, emails, and correspondence
·Maintain accurate filing systems (digital and paper)
·Order office supplies and liaise with suppliers
·Support compliance and documentation where required
Recruitment Support
·Assist with office-based recruitment processes
·Coordinate interviews and onboarding paperwork
·Liaise with recruitment agencies and candidates
·Maintain recruitment and personnel records
·Monitor attendance, training records, and progress documentation
·Act as a key point of contact for apprentice-related queries
·Liaise with training providers where required
General Support
·Assist with ad hoc projects as directed by the Directors
·Support wider office and operations team when required
·Help maintain a professional, organised office environment
Skills & Experience Required
·Previous experience as a Personal Assistant, Executive Assistant
·Strong diary management and prioritisation skills
·Excellent organisational and time-management abilities
·Confident communication skills, both written and verbal
·Ability to work independently and manage confidential information
·Strong attention to detail and problem-solving skills
·Competent in Microsoft Office (Outlook, Word, Excel)
·Experience supporting multiple managers or directors preferred
Personal Attributes
·Highly organised and proactive
·Professional and discreet
·Calm under pressure with the ability to juggle competing priorities
·Approachable and supportive team player
·Confident dealing with people at all levels
Should you be short listed for this position, a member of the Smart10 team will be in touch with you within the next 7 days. We may contact you about other potential vacancies too, should we feel these are suited to you. If you do not hear back from us, please take it that your application has been unsuccessful on this occasion.
On behalf of all at Smart10 Recruitment, we wish you the best of luck with your application and wish you all the best in your pursuit for a new position.
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