Job Purpose:

To minimize credit risk and manage cash inflow of the organization by ensuring the accuracy, completeness and compliance of processes.

Main Duties and Responsibilities of the Role

VERIFICATION

All claims validated

• Verify & approval daily
• All relevant documentation and departmental approval are included
• Accurate
• Complete
• In accordance with VAT Act

Processing of invoices for charge outs and transporters           

• Daily
• All relevant supporting documentation attached
• Accurate

Shoprite reports            

• Weekly download of Shoprite Webbies

MASTER DATA

Master data information managed       

• In line with Credit Policy
• In accordance with the NCA
• All relevant documentation completed

CGIC cover requested

• Application within the same day of request
• In accordance with the client’s request
• In accordance with CGIC policy

All credit checks conducted

• Prior to approving upload of Master data request form
• Within Credit Policy

SALES ADMIN

Customer hierarchy

• Updated as new customers are added
• Accurate allocation to hierarchy nodes

Trade agreements loaded in SAP          

• Annually loaded
• Correct assignment of allowances
• Complete

Base prices      

• Load and renew product base prices
• As and when required
• Accurately and complete

QUERIES

Escalated queries addressed                

• Response & resolution within 2 weeks
• Professional and within agreed time frame
• Highlighting queries for specific sales managers in bi-weekly meetings

REPORTING

Age analysis and CGIC reports prepared          

• Monday after the month-end
• Accurate
• Complete

CGIC declaration prepared and submitted      

• Completed by 3rd day after month-end
• Submitted by 20th of the following month
• Complete
• Accurate
• In accordance with CGIC policy

Age analysis reconciled to the General Ledger

• Completed by 3rd day after month-end
• Accurate
• Complete

Agent tracker                 

• Agent sales to be distributed weekly on a Monday
• Agent commission to be calculated monthly by the 2nd day of the new month

MONTH-END

Month-end process performed                            

• Last Friday of financial month
• Correctly according to month-end procedures

Month-end processing              

• Month end journals processed in accordance with month end deadlines
• Month-end statement run managed    
  • Last Friday of financial month
  • Correctly according to month-end procedures

Sales spend tracker     

• Review and ensure correct ad-hoc and sallies balances are accounted for
• All spending updated for what has been processed during the month

Debtors reports & exception reports    

• Monthly as per month end deadlines
• Accurately recorded and balanced to GL

PEOPLE MANAGEMENT

Employee performance managed        

• In line with relevant Group policy
• Role profiles to be in place for all employees
• Appropriate corrective action taken for non-performers

Customer reconciliations                       

• Reviewed monthly by the 15th day of the new month after the month end close off.
• Ensure all supporting documentation is in place and comments are updated monthly

Knowledge, Skills & Experience

• BCom Degree
• 3+ years related experience
• Managing a team
• Good communication skills
• Numerical accuracy and attention to detail
• Ability to work accurately and systematically under pressure
• Accountability
• Communication            
• Analytical         
• Information gathering

Contact information

Suleila Van Reenen