Compass Medical Waste Services is seeking an organised, detail‑oriented Administrator – Finance, to support our finance and operations teams. The successful candidate will play a key role in administration, financial processing, debtor management, reporting, and operational support across the business.

Key Responsibilities

Core Administration & Reporting

• Manage daily reconciliations, invoicing, credit notes, and SAP entries
• Handle customer queries, incident reports, and invoicing for damaged containers
• Maintain filing systems, mailboxes, and internal reporting records
• Prepare management meeting agendas and minutes
• Compile monthly sales, statistics, and operational reports
• Update pricing sheets, stock sheets, and submit reports to customers and management

Financial & Debtors Management

• Allocate and reconcile customer payments on SAP
• Monitor debtor accounts and ensure timely collections
• Follow up with customers, request remittance advice, and support debt collection processes
• Maintain and submit weekly ageing and open item reports

Stock & Container Management

• Oversee container movement between regions
• Manage stock control, including issuing, receiving, inspection, and storage
• Ensure accurate documentation, barcode management, and system reporting
• Maintain a blocked accounts list and related reporting

Operational Support

• Load purchase orders and verify invoices and delivery notes
• Assist with order planning, delivery tracking, and distribution follow‑ups
• Ensure all documentation (PODs, delivery notes) is complete, accurate, and filed

General & Ad Hoc Duties

• Support internal and external audits
• Assist teams with reporting, scheduling, and operational coordination
• Perform additional administrative duties as required

Requirements

• Relevant administration or finance qualification (advantageous)
• Proven experience in finance administration, debtors, or operational support
• Strong working knowledge of SAP (essential)
• Excellent attention to detail, organisational, and time‑management skills
• Ability to work independently and meet deadlines
• Strong communication and customer‑service skills
• Proficiency in MS Excel, Word, and Outlook