Find a Job

Job Title: Team Personal Assistant

Location: Manchester (office-based)

Hours: 21 hours per week (across 3, 4, or 5 days)

About the Role

This is an exciting opportunity for a highly organised and proactive individual to provide comprehensive administrative support within a dynamic and fast paced business environment.

The successful candidate will play a key role in ensuring the smooth day to day running of administrative functions, contributing to the overall efficiency and effectiveness of the team.

Key Responsibilities

• Manage team calendars, including scheduling meetings, appointments, and events.
• Coordinate with internal and external stakeholders to ensure efficient scheduling and avoid conflicts.
• Support the organisation of internal and external events, including team gatherings and networking functions.
• Arrange logistics such as venue bookings, catering, and guest communications.
• Maintain accurate records within CRM systems (e.g., HubSpot or similar platforms).
• Input and update contact information and log relevant interactions.
• Oversee general office administration, including handling passes, mail, and other operational tasks.
• Ensure the smooth day?to?day running of office activities.
• Update compliance information across relevant systems.
• Assist with administrative processes, including document formatting and template updates.
• Generate and distribute regular reports to stakeholders.
• Obtain physical signatures and provide supporting documentation such as registers and official records as required.

Key Skills and Experience

• Previous experience in a similar administrative or support role.
• Excellent organisational and time?management skills.
• Strong attention to detail and accuracy.
• Proactive approach with a positive, "can do" attitude.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and CRM systems.
• Ability to manage multiple tasks and prioritise effectively.
• High level of discretion and ability to handle confidential information appropriately.

Contact information

Reece Mcnamara