Junior Stock Clerk

Supply Chain

Accountable for specialist outputs and initiating changes in processes, policies, procedures, standards and services within inter-related functional areas of responsibility. This role will work with various concrete variables, requiring an understanding of the theory or practices underpinning inter-related functional processes within a multi-procedural environment.

Job Purpose

This role is responsible for assisting with inventory management tasks, including monitoring stock levels, conducting counts, and ensuring that all inventory movements are accurately documented. The Junior Stock Clerk supports the team in maintaining accurate stock records in SAP and ensuring stock integrity across all operations.

Key Responsibilities
Inventory Control

• Assist with monitoring stock levels for finished goods and raw materials.
• Conduct routine and ad hoc stock counts under supervision.
• Support in preparing daily/weekly/monthly stock reports for review.
• Assist with reconciling variances and ensuring accurate record-keeping.
• Check stock rotation daily to ensure adherence to the FEFO (First Expired, First Out) principle.

Proof of Delivery and Stock Movement

• Help verify proof of delivery notes and ensure proper filing.
• Assist with resolving basic invoice and delivery discrepancies.
• Monitor and follow up on in-transit shipments as required.

Stock Age Management

• Help compile stock age reports and identify aged stock for review.
• Ensure proper stock rotation by supporting checks and documentation.

Adherence to Food Safety Requirements

• Understand and follow all food safety and hygiene policies.
• Ensure personal adherence to PPE requirements and hygiene practices.
• Assist in maintaining a clean and safe work environment.
• Report any food safety risks or concerns to the supervisor.

General Support

• Participate in on-the-job training to develop operational skills.
• Support process improvements by following standard operating procedures.
• Maintain accurate documentation and assist with audits when necessary.

Qualifications and Skills

• Grade 12 or equivalent qualification.
• Basic knowledge of inventory management (experience with SAP is a plus).
• Strong attention to detail and willingness to learn.
• Good communication skills and ability to work as part of a team.
• Basic understanding of food safety principles is an advantage.

Key Qualities

Communication

• Routine communication in connection with instructions, requests or normal work tasks

Problem Solving

• Proactive identification of functional problems that do not have predetermined guidelines, routines or procedures for solution, determine cause and impact, and choose the best alternative to solve the problem based on previous experience and an understanding of the theory or practices underpinning the problem.

Relationships Maintained

• Others in own work area

Behavioural Competencies

Accountability

• Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track.
• Prepares a roadmap for success.
• Ensures that all who need to know, are clear about the plan.
• Takes full responsibility for own actions and outcomes, including mistakes.
• Always acts in the company's best interest, regardless of whether it is difficult or unpopular.
• Ensures others are on track for achieving their goals.

Planning and Organising

• Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
• Able to prioritise activities and resources, ensuring that results are achieved effectively.
• Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.

Continuous Improvement

• Increases performance expectations when success has been achieved
• Seeks out sources of information, including trade associations, "best practice" companies, customers, peers, subordinates, etc.
• Finds ways to fast-adapt improvement ideas to work processes
• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Customer Relations

• Asks questions to identify customer needs or expectations
• Follows through and meets personal commitments to others on time
• Takes responsibilities seriously and consistently meets the clients' expectations for quality, service, and professionalism.
• Continuously monitors delivery to make sure the customer is receiving good service
• Shows a strong commitment to exceeding customer expectations
• Able to own responsibility for mistakes, apologise and make suitable changes to services

Legal and Ethical Conduct

• Keeps current with all the laws and company policies that govern one's work activities, or seeks counsel before acting
• Conforms with all laws and company policies that govern one's work activities
• Keeps abreast of changes in standards applicable to one's profession
• Acts in accordance with conventional ethical and professional standards
• Takes action to enforce legal, policy, ethical and professional requirements; exposes violations

Contact information

Busisiwe Mlobeli