Management of Supplier Payments aligned to policy 

Full and through understanding of the PTP process and procedures 

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements 

Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions  

Reconciles processed work by verifying entries and comparing system reports to balances. 

Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries. 

Updates & reports creditors by totalling unpaid suppliers 

Maintains supplier records through monthly review of Supplier masterdata. 

Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers. 

Resolves valid or authorized claims by entering adjusting entries. 

Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments 

Issuing of monthly supplier statements  

Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation. 

Ensures credit is received for outstanding memos/claims. 

Verifies vendor accounts by reconciling monthly statements and related transactions. 

Maintains historical records by filing documents. 

Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee 

Ensure compliance to all relevant legislation 

Conversant with relevant business information, policies, processes and procedures 

Maintains expected performance standards 

While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description. 

National Diploma / NQF 6 (Preferred) 

Upto 3 years experience (Operational) FMCG, experience in a creditors department  

Financial understanding & accuracy 

Proficient with all Microsoft Office tools & preferably an Advanced Excel user 

Analytical mind, organized, precise and meticulous 

Ability to take initiative, learn quickly and strive for results 

Excellent communication skills both verbal and written 

Strong team player 

Conscientious with follow-up & feedback 

Diploma in creditor’s management would be advantageous 

Routine communication with customers or clients 

Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors. 

Others outside the organisation  

Manages time effectively, ensuring effective completion of tasks under stressful deadlines. 

Able to prioritise activities and resources, ensuring that results are achieved effectively. 

Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.  

Asks questions to identify customer needs or expectations 

Follows through and meets personal commitments to others on time 

Takes responsibilities seriously and consistently meets the clients’ expectations for quality, service, and professionalism. 

Continuously monitors delivery to make sure the customer is receiving good service 

Shows a strong commitment to exceeding customer expectations 

Able to own responsibility for mistakes, apologise and make suitable changes to services  

Increases performance expectations when success has been achieved 

Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc. 

Finds ways to fast-adapt improvement ideas to work processes 

Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements 

Helps others with their work. 

Meets commitments to team members or others in the organisation. 

Actively contributes to team discussions and the accomplishment of team work plans. 

Shares expertise and resources to help others address their needs. 

Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results. 

Actively keeps all stakeholders informed. 

Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team’s direction. 

Keeps current with all the laws and company policies that govern one’s work activities, or seeks counsel before acting 

Conforms with all laws and company policies that govern one’s work activities 

Keeps abreast of changes in standards applicable to one’s profession 

Acts in accordance with conventional ethical and professional standards 

Takes action to enforce legal, policy, ethical and professional requirements; exposes violations