Administrative Support – Depot & Workshop Operations

Bulkhaul (USA) Inc., Pasadena, Texas

 Full Time

$40-$45k depending on experience

Are you looking for a rewarding career with a company that values its employees? Bulkhaul USA Inc. is hiring!  Established in 1981 with the centre of operations in the UK, Bulkhaul Ltd is a leading global ISO tank operator, specializing in the transportation of bulk liquids, powders and gases, with representation in more than 150 countries worldwide. We pride ourselves on delivering exceptional service and innovative solutions to our clients worldwide. Joining Bulkhaul (USA) Inc. means becoming part of a company with a truly international presence.

As part of its continued expansion, Bulkhaul (USA) Inc. have designed a purpose-built state-of-the-art depot, maintenance and ISO tank cleaning facility in Pasadena, Texas to service the demands of their increasing global fleet and to provide a world class facility to the local chemical industry. With a strong presence in the international logistics sector, our Houston depot plays a key role in our American operations. We are currently recruiting for a highly organized and proactive Administrative Support professional to join our Depot & Workshop Operations team.

The Role

The Administrative Support role is key to the efficient running of our depot and workshop.  You will provide day-to-day, a wide range of essential administrative support to our operations, maintenance and logistics teams, ensuring documentation, scheduling and coordination processes run smoothly and to meet business objectives efficiently.

Principle Duties

• Provide administrative support to depot and workshop management.
• Provide general office support as needed, (i.e filing, correspondence, scheduling)
• Create and process tank maintenance, preparation and repair orders.
• Maintain accurate records of tank inspections, repairs and certifications.
• Assist with coordinating maintenance schedules and job cards for workshop activities.
• Assist with ordering and tracking parts, materials and supplies.
• Liaise with suppliers and service providers to support operational needs.
• Prepare daily and weekly operational reports.
• Support compliance with Health & Safety and Quality standards by maintaining documentation.
• Ensure compliance with company policies and relevant legal and regulatory requirements.
• Monitor and control the Company’s Time & Attendance system for all workshop-based staff.
• Manage and action holiday requests for workshop employees in line with Company procedures.
• Liaise effectively with UK based HR & Payroll teams to ensure accurate data flow and support.
• Contribute to continuous improvement initiatives to enhance efficiency and customer satisfaction.

Core Skills/Attributes

• Strong organizational and multitasking skills
• Attention to detail and a methodical approach to record-keeping.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (especially word, excel and outlook)
• Ability to work effectively and independently in a fast-paced, operational environment.
• Willingness to work closely with operational staff in workshop areas.
• Proactive problem-solving skills.
• Previous experience in a depot, workshop, transport or logistics setting is advantageous.
• Bilingual in English and Spanish is preferred but not essential.

What We Offer

• Competitive Salary
• Annual salary review
• Comprehensive Training
• Excellent health, dental and long -term disability insurance (Oxford health, Metlife Dental and Long-Term disability Insurance) – paid by the company for the employee upon the successful completion of the 3- month probation period.
• Vacation – 3 weeks paid vacation during calendar year. (Plus 10 public holidays)
• Pension – After 3 continuous years of service, employee is eligible to participate in a SAR-SEP IRA pension program. The program is currently based on 5% employee and 10% employer contributions
• State-of-the-art facilities and equipment.
• Positive and supportive work environment.

Bulkhaul (USA) Inc., is an equal opportunity employer. Join Bulkhaul and contribute to a team that values dedication, innovation, and excellence in global logistics! Apply today by completing the online application form via the company website.