Office Manager/ Personal Assistant (PA) – Central London

Office Manager/ Personal Assistant (PA)
Location: Borough, London
Company: Facilities Management (FM) Company

Salary: £45,000

COREcruitment are working with a leading Facilities Management company based in Borough, London, providing comprehensive property and workplace management solutions across various sectors. As they continue to grow, we are looking for an experienced and highly organised Personal Assistant/ Office Manager to support the senior team. This role will be critical in ensuring the smooth day-to-day running of the office and offering administrative support across various functions. You must have a background within Facilities Management.

The Personal Assistant/ Office Manager will provide dedicated administrative and organisational support to the senior leadership team, including diary management, meeting coordination, and correspondence handling. The role requires someone with exceptional multitasking abilities, attention to detail, and the ability to maintain confidentiality while managing a diverse workload in a fast-paced environment.

Key Responsibilities:

• Manage diaries, schedule meetings, and coordinate appointments for senior executives.
• Act as the first point of contact for internal and external stakeholders, handling communication and correspondence.
• Organize and prepare documents, reports, and presentations for meetings and events.
• Plan and coordinate travel arrangements, including transport, accommodation, and itineraries.
• Organize and minute internal and external meetings, ensuring timely follow-up on action points.
• Manage expense reports, invoices, and maintain accurate financial records for executives.
• Assist with the preparation of proposals, contracts, and other client-facing documentation.
• Coordinate office management tasks, including ordering supplies, liaising with vendors, and ensuring a smooth running of the office.
• Support in organizing company events, team activities, and offsite meetings.
• Undertake ad-hoc projects and research tasks as required by the leadership team.

Skills & Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant, ideally in a fast-paced environment.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent verbal and written communication skills, with a professional demeanour.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, maintain discretion, and handle sensitive information with confidentiality.
• Attention to detail with the ability to produce high-quality work under tight deadlines.
• Experience in coordinating travel arrangements and managing multiple diaries.
• Strong interpersonal skills and the ability to liaise with internal and external stakeholders at all levels.
• A proactive, resourceful, and positive attitude.
• Experience within a Facilities Management, Property, or similar sector is desirable but not essential.

Benefits:

• Competitive salary
• Opportunities for career development and growth within a dynamic company
• Supportive and collaborative team environment
• Central London location with easy transport links

If you are keen to discuss the details further, please apply today or send your cv to Sophie@corecruitment.com